Administrative Specialist

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Administrative Specialist Position Description

The Administrative Specialist will be stationed at the front desk and be the first person to welcome clients, families and community partners as they come in. We are looking for someone who is friendly and caring with solid experience using computers, especially Microsoft Office programs. In addition to day-to-day operations, you will assist the development team by providing administrative support with the planning and execution of ICS events, as well as donor management. Finally, the Administrative Specialist will provide light supervision of one of our in-office work training programs.

This is a full-time, 40 hour per week position, Monday through Friday. There is some flexibility in start time between 8am-9am. $17-20/HR. Benefits outlined below.

DUTIES

Day to Day Agency Operations (65%):

  • Greets and directs guests at front desk
  • Answers phones and relays messages to appropriate staff members
  • Keeps office stocked and running by tracking and ordering office supplies, preforming/ordering repairs for all office equipment
  • Assists other staff by providing light technical and administrative support
  • Maintains cleanliness of office including organizing supplies, tidying work stations and keeping the office neat

Development Support (20%):

  • Under the Development Manager, assists with administrative tasks relating to ICS events. Some examples of tasks include data entry, mailing thank you letters, running errands, printing event materials and set up and clean-up of events.
  • Assist with donor management by tracking donations in Salesforce

Work Training Program Supervision (15%):

  • Slingshot Foods, a local yogurt company, partners with ICS by hiring our clients for part of their production line. The production work is done 3 days per week in the ICS office conference room.
  • Supervise the production crew by checking in throughout their shift
  • Manage deliveries of the product

QUALIFICATIONS

  • Must be a positive, motivating role model for all ICS clients
  • Possess good judgment, common sense and ability to problem solve
  • Three years minimum experience in same or related field, may be substituted for education
  • Computer experience, specifically with MS Office (Word, Excel, Access, Outlook, PowerPoint) required. Salesforce experience is a plus.
  • Strong adherence to HIPPA and confidentiality policies
  • Must possess excellent verbal and written skills, be resourceful, adaptable and able to work within deadlines
  • Valid California driver's license with proof of insurance required. Background check will be conducted.
  • Willingness to be flexible in work schedule assignments
  • Willingness to become CPR and First Aid certified, ICS will provide training

EMPLOYEE BENEFITS

  • California Choice health insurance, 100% paid for by employer
  • Ameritas dental insurance, 100% paid for by employer
  • Cell phone, expenses and gas mileage reimbursement
  • Paid sick days, paid holidays and vacation PTO, bereavement leave
  • 401k plan enrollment

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Overnight Trainer

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Overnight Trainer Position Description

ILS Trainers provide 1:1 daily living skills training to individuals with disabilities as they work towards their personal goals and overall independence. In the overnight position, the trainer provides support to an aging client. This includes teaching strategies, and also limited household duties and the physical care of client (see below for full duties and responsibilities).

This job is a part-time position, one to three nights per week, starting at approximately 9pm and ending at approximately 9am (overtime is paid time and a half). Ability to stay longer or come in early a plus. Location is in Southern Marin County. Pay range is $11-13 hour, DOE, plus overtime accrual.

DUTIES

  • Begin and end shift with household duties
  • Provide physical care of client
  • Preparing meals
  • Teaching strategies to live as independently as possible
  • Implement treatment, feeding, behavior, and teaching programs
  • Provide a clean and orderly physical environment
  • Sleep in designated area at assigned times
  • Awaken and be alert if there is an emergency situation
  • Additional responsibilities as requested by Supervisor
  • Attend staff meetings to discuss current cases and brainstorm creative solutions to challenges

QUALIFICATIONS

  • Must be a positive, motivating role model for all ICS clients.
  • Always take a person-centered approach, allowing those we serve to shape how they receive support.
  • Possess good judgment, common sense and ability to problem solve.
  • Associate Degree with at least two years’ experience working with persons with disabilities preferred. Experience may be substituted for education on a case by case basis.
  • Must possess excellent verbal and written skills, be resourceful, adaptable and able to work within deadlines.
  • Valid California Driver's license with proof of insurance required. Background check will be conducted.
  • Willingness to be flexible in work schedule assignments.
  • Basic computer literacy required, including email and Microsoft Office programs.

EMPLOYEE BENEFITS

  • Cell phone, expenses and gas mileage reimbursement
  • Paid sick days

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Living Skills Tutor

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LIVING SKILLS TUTOR POSITION DESCRIPTION

In this job, you will provide 1:1 teaching and instruction in daily living skills to individuals with disabilities. These individuals will typically be living with their parents and the training will take place in the family home. Training can range from teaching cooking skills, to teaching financial literacy, to training on how to use the bus system.

This job is a part-time position, 15 - 30 hours per week (benefits outlined below). You must be available Tuesday mornings (mandatory staff meeting). Most of the work is in the 3pm-9pm time frame on weekdays and weekends. Availability on weekends a plus. Location will vary between the ICS office, client homes and other sites in Marin County. Pay range is $14.00-18.00/hour, DOE.

DUTIES

  • Train clients 1:1 around their goals, including:
    • Transportation training
    • Domestic skills training
    • Community / communication skills training
    • Financial skills training
    • Personal health and hygiene skills training
  • Keep detailed progress notes after each session and update the client's file on the computer
  • Complete and submit all forms on time, including monthly and annual reports
  • Attend case conferences with clients, families and other agencies they work with
  • Attend staff meetings to discuss current cases and brainstorm creative solutions to challenges
  • Work together with client and ILS Director (or other supervisor, mentor, or colleague) to set an action plan


Qualifications

  • Must be a positive, motivating role model for all ICS clients.
  • Always take a person-centered approach, allowing those we serve to shape how they receive support.
  • Possess good judgment, common sense and ability to problem solve.
  • Associate Degree with at least two years’ experience working with persons with disabilities preferred. Experience may be substituted for education on a case by case basis.
  • Must possess excellent verbal and written skills, be resourceful, adaptable and able to work within deadlines.
  • Valid California Driver's license with proof of insurance required. Background check will be conducted.
  • Willingness to be flexible in work schedule assignments.
  • Basic computer literacy required, including email and Microsoft Office programs.
     

Employee Benefits

  • Cell phone, expenses and gas mileage reimbursement
  • Paid sick days 

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Name
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Independent Living Skills (ILS) Trainer

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ILS TRAINER'S ROLE

ILS Trainers provide 1:1 daily living skills training to individuals with disabilities as they work towards their personal goals and overall independence. Training can range from teaching cooking skills to a young adult who lives with their parents, to helping a senior manage their medication and understand their Social Security benefits.

This position is part-time, 20-25 hours per week (benefits outlined below). Because our clients need support at different times, flexible scheduling can include weekends and evenings. Location will vary between the ICS office, client homes and other sites in Marin County. Pay range is $14.00-$18.00/hour, DOE.

DUTIES

  • Assess new client's independent living skills and work together to set an action plan
  • Train clients 1:1 around their goals, including:
    • Transportation training
    • Domestic skills training
    • Community / communication skills training
    • Financial skills training
    • Personal health and hygiene skills training
  • Keep detailed progress notes after each session and update the client's file on the computer
  • Complete and submit all forms on time, including monthly and annual reports
  • Attend case conferences with clients, families and other agencies  they work with
  • Attend staff meetings to discuss current cases and brainstorm creative solutions to challenges

QUALIFICATIONS

  • Must be a positive, motivating role model for all ICS clients.
  • Always take a person centered approach, allowing those we serve to shape how they receive support.
  • Possess good judgment, common sense and ability to problem solve.
  • Associate Degree with at least two years’ experience working with persons with disabilities preferred. Experience may be substituted for education on a case by case basis.
  • Must possess excellent verbal and written skills, be resourceful, adaptable and able to work within deadlines.
  • Valid California Driver's license with proof of insurance required. Background check will be conducted.
  • Willingness to be flexible in work schedule assignments.
  • Basic computer literacy required, including email and Microsoft Office programs.

Employee Benefits

Part-time:

  • Cell phone, expenses and gas mileage reimbursement
  • Paid sick days and 3 days of bereavement leave

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Job Trainer

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JOB TRAINER'S ROLE

After a client is hired by an employer in Marin County, Job Trainers provide 1:1 support for those individuals as they learn the ropes of their new job and become an independent, integrated employee. Job Trainers have the exciting opportunity to provide support in a wide range of employment settings, from the IT department at City Hall to the kitchen at Nordstrom's Blue Stove restaurant. The depth of and length of a Job Trainer's involvement changes case by case, but support always fades as the client becomes more independent.

Full-time positions with benefits or part-time positions are available (benefits outlined below). Because our clients need support at different times, flexible scheduling can include weekends and evenings. Location of work will vary between the ICS office and client work sites in Marin County. Pay range is $14.50-$17.00/hour, DOE.

DUTIES

  • Attend new employee training sessions with your client, ensuring that both the employer and the client are on the same page about job duties and expectations
  • Observe and evaluate your client at work, providing constructive feedback and demonstrating how to think critically to complete tasks
  • Act as a support for not only your client, but also the employer, who may have questions or concerns, and assist both parties in communicating with one another
  • Train your client in all skills necessary to perform the job, including: vocational skills, transportation training, safety training, social skills, accessing community resources, money management, behavior management, social security, etc.
  • Teach clients how to problem solve when challenges arise on the job, including concerns with managers, co-workers or job duties
  • Complete all required forms on time

QUALIFICATIONS

  • Must be a positive, motivating role model for all ICS clients.
  • Always take a person centered approach, allowing those we serve to shape how they receive support.
  • High school graduate with at least two years’ experience working with persons with disabilities or in a teaching profession is preferred. Experience may be substituted for education on a case by case basis.
  • Must possess excellent verbal and written skills, be resourceful, adaptable and able to work within deadlines.
  • Valid California Driver's license with proof of insurance required. Background check will be conducted.
  • Willingness to be flexible in work schedule assignments.
  • Basic computer literacy required, including email and Microsoft Office programs.

Employee Benefits

Full-time:

  • California Choice health insurance, 100% paid for by employer
  • Ameritas dental insurance, 100% paid for by employer
  • Cell phone, expenses and gas mileage reimbursement
  • Paid sick days, paid holidays and vacation PTO, 3 days of bereavement leave and 24 personal leave hours
  • 401k plan enrollment

Part-time:

  • Cell phone, expenses and gas mileage reimbursement
  • Paid sick days and 3 days of bereavement leave

Apply Now

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